While most aspects of weddings are optional, from wearing a beautiful suit instead of a gown to ditching flowers to going without cakes, there is one thing people cannot skip: a wedding venue. After all, people have got to have somewhere for their family members and friends to celebrate and gather.
But finding the right venue is not easy. There are a lot of options to choose from, whether they are looking for an elegant ballroom, a stunning barn, a quiet beach, or a cozy restaurant. Listed below are some tips for finding a venue that suits your dream wedding.
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Talk to planners first
Before looking for spaces, people should talk to wedding planners. These professionals are familiar with the capabilities of spaces, their layout, as well as items, and the time they will need to transform them. Planners will know if there is a good and creative way to make the place unique or if there are quirks about spaces that could make the customer’s vision hard to accomplish.
People should choose a place that aligns with their vision
It might seem pretty obvious, but looking for venues that fit the aesthetic in the client’s mind is an excellent way to choose a venue. If they are planning a modern wedding, they can check out art galleries, warehouse spaces, or well-designed restaurants.
On the other hand, an event that incorporates various natural elements can work well with outdoor venues like backyards, parks, or ranches. Choosing a place that fits in with as well as enhances the theme will enable the event to feel connected to the venue.
Know the guest list
Knowing how many invited guests you are expecting before you look for venues will help save you from heartaches and headaches in the long run. If the customer chooses a place that is too small for their guest list and more guests say they are attending than they can fit in the area, they might be in a very challenging situation.
Couples usually underestimate how many guests they will invite or how many their family members will want to add. They need to have this conversation early to know what they are working with. It will also help them break down their budget, as some costs are pretty dependent on the number of individuals they are inviting.
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Always remember the budget
It is more than the cost of the space if it is rented since places with in-house catering, like hotels, will charge a per-plate price. The floral design and decoration will also increase the cost. People should know how much their total budget is and approximately what their plan will cost. If adding that to the cost of using the place blows their budget, individuals will need to scale back their design or look for other affordable locations.
Individuals should break down their overall budget by category and prioritize more money for vendors that are considered a high priority. If they choose a venue first and realize it is more than they should have allocated, it is a challenging problem within their budget when they still have other individuals or vendors to hire.
Think about what is included
If individuals are looking at any wedding venue that serves full service and somewhere they can bring in their own decoration and vendors, they need to make sure to price everything out. An area with chairs, linens, and tables included might cost more in advance compared to areas where they need to rent their own, but they need to get an estimate in advance from rental firms to see how they compare when they have added to the price of renting for themselves. And always remember that the included items are usually more basic, like standard flatware, white linens, or banquet chairs, so people may still end up paying for rental items that will fit their vision better.
Consider the guests’ experiences
If the person is inviting a lot of guests from out of town or having a destination event, they need to look for a place that is connected to or near a hotel. They also need to remember the comfort of their guests within the place. The maximum capacity of the rooms is not usually a comfortable amount of space, so they should ask the place how many individuals they can fit comfortably and what is allowed according to the state fire code.